What is an effective practice to ensure only authorized personnel access sensitive visuals?

The most effective practice to ensure that only authorized personnel can access sensitive visuals is to implement a periodic review of access permissions. This practice involves regularly assessing who has access to certain resources, including sensitive data and visuals, and determining if those permissions are still necessary and appropriate.

Regular reviews help organizations maintain security by identifying any access that may no longer be needed when roles change, for instance when employees leave, change positions, or when project requirements evolve. By keeping access permissions current, organizations can prevent unauthorized access and help safeguard sensitive information from potential breaches or misuse.

In contrast, sharing passwords among team members poses significant security risks as it can lead to unauthorized access when credentials are not properly managed. Using unlicensed software undermines accountability and can expose the organization to various legal and security vulnerabilities. Allowing guest access without restrictions can lead to sensitive information being viewed or misused by individuals who lack necessary clearance, further jeopardizing data security. Thus, the practice of regularly reviewing access permissions is crucial for maintaining the integrity and confidentiality of sensitive visuals.